Bylaw 1 - Congress
1.1 Rights of Members
a. Full Members shall have one (1) vote and may be represented by a maximum of three (3) delegates. They have the right to participate in the business of Congress, including any workshops organised by the Executive Board.
b. All other members as described in the Constitution and Guests may attend Congress and such workshops organised by the Executive Board. The President may invite Guests to speak.
c. Associate Members may be represented by two (2) persons who are not entitled to vote or to nominate, and may participate in discussions at the Congress.
The Chairperson of the Congress shall be the President of the ICSD or his designate.
1.3 Powers of the Chairperson
The Chairperson shall declare the opening and closing of each meeting of the Congress and control the business of Congress including the according of the right to speak, putting questions to the vote and announcing decisions. He shall, in particular, rule on points of order.
1.4 Business of the Congress
a. Point of Order.
i. A point of order may arise when a delegate wishes to object to an incident occurring during the business of the Congress.
ii. A delegate may move a point of order, and the point of order shall be determined by the Chairperson in accordance with the spirit of the ICSD Constitution and Bylaws.
b. Appeal to a ruling by the Chairperson about a point of order.
i. Rulings from the Chairperson as to any matter relating to the conduct of meetings, irregularities and the interpretation of the Rules shall be final.
ii. Challenge to Rulings from the Chairperson.
- Should there be a challenge to the ruling of the President, he or she shall move a motion upon the grounds, which the ruling is challenged.
- The conduct of this item is then given to the designate who will then ask for a seconder.
- If the motion is seconded, the chairperson has the right to explain his reasons for so ruling.
- The mover of the motion has no right of reply in this case.
- The motion will be put to the vote without further discussion.
- Any appeal that is brought by a delegate against the ruling by the Chairperson shall be immediately put to the vote. The ruling of the Chairperson shall prevail unless overruled by a 75 percent majority of votes of Full Members present. In moving a point of order, a delegate may not refer to the substance of the matter under discussion.
i. The Chairperson shall appoint scrutineers from among the assembly of the Congress for all business requiring voting.
ii. Scrutineers must be deaf and non-voting observers at the Congress.
iii. If electronic ballot is provided for voting, then scrutineers will not be needed.
i. The Secretariat shall prepare a record of the Congress.
ii. The records must be approved be the Chairperson before it is released to members.
iii. The record prepared by the Secretariat shall be distributed to Members of the ICSD no later than three months after the conclusion of Congress.
iv. A summary of the record shall be published in ICSD' official publication. After the release to members, the Congress record can then be placed on ICSD website.
Bylaw 2 - Internal Rules for the Conduct of Congress
2.1 Conduct of Congress
i. The agenda shall be agreed with the adoption of its contents at the beginning of the meeting.
ii. There shall not be any discussion of any subject that is not on the agreed agenda unless there is a seventy-five (75) percent majority in agreement of its addition to the agenda.
b. Right of Reply.
Only the mover of the original motion shall have a right of reply at the conclusion of any debate and immediately before any vote.
c. Motions and amendments.
Each motion or amendment shall be put to vote after discussion by Congress.
d. Amendments to Motions.
Any persons from the floor may amend the motion. The amended motion shall be seconded by anyone from the floor.
e. Voting on Motions and Amendments.
i. The chairperson will put every motion to the vote immediately if there is no debate or at the conclusion of the debate if there is one.
ii. Voting shall be done by the show of cards given to the voting delegates unless more than half of the delegates request a secret ballot.
f. Entitlement to Voting on Motions and Amendments.
i. The Chairperson should ensure that only eligible people vote and that the number of votes cast does not exceed the number entitled to be cast.
ii. The following colours will be used when the delegates can show their opinions from the floor:
Red Card: To show "vote against".
Green Card: To show "vote for".
Yellow Card: To show "no vote". (abstention)
A member shall not speak more than once in a debate unless there is an intention on the part of the member to:
i. exercise a right of reply under rule (b);
ii. raise a "point of order" concerning any alleged breach of a Rule or any aspect of the ICSD Constitution;
iii. seek an opportunity to correct a misrepresentation made about his or her views.
Where there is no quorum at Congress, section 18.104.22.168 of the Constitution shall apply.
Bylaw 3 - The Executive Board
3.1 Procedure of Elections at Congress
a. The Secretariat will administer nominations for positions on ICSD Executive Board.
b. Timetable for nominations:
The Secretariat shall comply with the following timetable in relation to elections by the Congress:
i. Six months prior to the Congress, at which elections are to be held, there shall be a circulation of positions to be filled by election at the Congress with an invitation to nominate.
ii. Nominations shall close four months prior to the Congress and be forwarded to the Legal Commission. The nominations should include a summary of the person’s education, professional history and job qualifications and any supporting materials such as résumés, certificates, references, etc.
iii. Two months prior to the Congress, there shall be a circulation from the Legal Commission as to the nominations received and any supporting materials provided.
c. Elections at the Congress
i. During elections, a member of the Legal Commission who is not on the ICSD Executive Board shall assume the Chair and shall be advised by another member on the Legal Commission who is also not a member of the ICSD Executive Board.
ii. The Chairperson (of elections) shall present to the Congress the nominations for each position.
iii. If, by reason of the number of eligible nominees, there is a need for an election, the Chairperson shall distribute suitable ballot papers approved and initialled by the Secretariat.
iv. The Chairperson shall thereupon conduct the election. The appointed scrutineers shall collect the votes from all members, count them in a separate room, and hand the result to the Chairperson, who shall announce the result to the Congress.
v. All nominees shall be listed in alphabetical order, with voters being required to place a suitable mark alongside the name of the person for whom the voter wishes to vote. Every ballot paper, which in the opinion of the scrutineer sufficiently discloses the voter's intended choice, shall be counted.
vi. To be elected a candidate must have 50 percent plus one vote. If more than one vote is necessary the candidate with the lowest number will not stand for the next round.
3.2 Roles and Responsibilities
a. The President.
The President of the ICSD takes the chair of the ICSD Executive Board and Congress. The duties of the President are to ensure that:
i. meetings are properly convened in accordance with the Constitution of the ICSD, that proper notice of meeting is given and that a quorum is present at each meeting;
ii. the agenda is prepared and circulated prior to each meeting, setting out items of business to be considered;
iii. all statutory regulations and the Rules, Regulations and Policies of the ICSD are observed;
iv. adequate opportunity is given to Executive Board members who wish to speak;
v. control of the meeting is maintained;
vi. he/she acts impartially and that discretionary powers are used in the best interests of the ICSD;
vii. meeting minutes are recorded of decisions made and tasks allocated to owners of the item; and
viii. the meeting is closed only after the business at hand has been properly conducted. The Chairperson may not necessarily carry out all these duties, but has the authority and responsibility to see that they are executed.
ix. Specific powers of the Chair at the ICSD Executive Board and Congress are:
- to rule on points of order;
- to put the question to the vote;
- to rule on voting;
- to remove disorderly persons; and
- to adjourn the meeting.
b. The Vice President - World Sports.
i. The Vice President - World Sports shall be available to take the Chairpersonship of the meeting in the President's absence.
ii. The Vice-President – World Sports shall provide support to the Chairperson in contributing to the quality of the meetings by knowing and understanding meeting procedure including those concerning voting.
iii. Liaison with Technical Directors on matters relating to Deaf Sports, Summer/Winter Deaflympics and Deaf World Championships;
iv. Management of the Technical Directors during the Summer/Winter Deaflympics;
v. After each Deaflympics, liaise with the Secretariat in developing selection criteria, job descriptions and advertisements for the positions of Technical Directors and to coordinate selection of suitable candidates for these positions;
vi. At direction of the Executive Board, organise and host seminars/workshops for Technical Directors;
vii. Maintenance of a ten-year calendar of regional and deaf world championships.
viii. Annual upgrade of the Deaf World Record list, making recommendations to the Executive Board on amendments to the list and overseeing the awarding of World Record certificates to athletes; and
ix. Provision of regular reports to the Executive Board prior to its meetings on matters of Deaf Sports.
c. The Vice President - World Youth Sports.
i. The Vice President - World Youth Sports shall … TBA;
d. Members at large.
Members at large may be responsible for:
i. convening of Commissions as directed by the Executive Board;
ii. carrying out actions as delegated by the Executive Board;
iii. contributing to the quality of meetings by knowing and understanding meeting procedure as adopted by the Executive Board;
iv. providing support to the office-bearers.
e. Regional Confederations Representatives.
i. Regional Confederations shall have representations at the ICSD Executive Board meetings with:
- one vote from Regional Confederations Commission in all matters called for action;
- full participation in all discussions;
- eligibility for appointment by the Executive Board to any Commission of the ICSD;
- placing the interests of the ICSD before those of any ICSD region;
- providing a year-to-date written report on activities in their region;
- appointing a replacement in the event of the representative's absence.
ii. Regional Confederations will have representations at the ICSD Congress with the following privileges and obligations:
- being seated with the Executive Board at Congress;
- providing a year-to-date written report on activities in their region;
- appointing a replacement in the event of the representative's absence.
- Copies of all written literature provided to Executive Board members shall be made available to Regional Confederation Representatives.
- Regional Confederation Representatives shall submit a year-to-date written report on activities in their region bi-annually for inclusion in ICSD' official publication.
- Regional Confederation Representatives will be the conduit for the Executive Board any proposals initiated by their regions for inclusion in the Bylaws.
- Regional Confederation Representatives will participate fully in Executive Board communiqués between Executive Board meetings.
iv. Summer/Winter Deaflympics.
- Representatives shall agree to undertake assignments as delegated by the ICSD President.
- Representatives shall attend all ICSD functions during the Deaflympics.
- Regional Confederations shall bear all costs associated with travel for attendance at official ICSD functions.
- The ICSD shall bear all costs associated with accommodation and meals associated with attendance at official ICSD functions.
- Regional Confederations shall cover all costs associated with travel when attendance is required at least once in any year to participate in special meetings of the ICSD.
vi. Annual Reports.
Representatives will provide the following information in their annual report to the ICSD:
- a list of all sanctioned competitions within the region; and
- names of all official regional technical directors, officers and board members of the Regional Confederation.
vii. Deaf Regional Games.
The Representative will be responsible to:
- ensure that both an ICSD officer and the second Regional Confederation Representative are invited to the Games as an official guest and as an observer respectively; and
- disseminate within the ICSD all literature published about the Deaf Regional Games.
viii. Regional Confederations.
The duties of Representatives will include facilitating:
- a roundtable communiqué for all member Regional Confederations at least once every two years;
- an open forum during the Deaflympics to formulate a strategic plan for the year and to review progress against objectives agreed upon in the previous year's strategic plans; and
- the inclusion in these strategic plans an outreach program to non- ICSD members' countries.
f. Order of Succession.
In event of vacancy for the office of President, the Vice President of World Sports will assume the Presidency, and the Vice President of World Sports position will then be selected by the Executive Board.
3.3 Executive Board
The Executive Board shall meet at least once a year.
Each member's travel expenses shall be the responsibility of his/her national deaf sports federation.
The tentative agenda for the Executive Board meetings shall be sent out thirty (30) days prior to the meeting to each of the members of the ICSD Executive Board.
d. Opening and Closing.
i. The Chairperson shall declare the opening and closing of the Executive Board meetings and request the adoption of the Agenda after which only the subjects on the Agenda can be discussed.
ii. In the case where time permits, the Chairperson may, with the agreement of the majority of the Executive Board members allow for emergency items to be discussed.
e. Conduct of Meetings.
The Chairperson shall control the discussion of the business of the Executive Board including any questions being put to the vote.
The minutes shall be adopted after the agreement of the majority of Executive Board members, including any amendments that are made.
i. Prior to release of the minutes to the Executive Board members the Chairperson shall peruse and approve the minutes.
ii. The Executive Board members shall be granted a period of one month to read and to approve the minutes.
iii. No later than three months after Executive Board meeting, the summary version minutes shall be distributed to ICSD members.
Voting on any subject shall be determined by a fifty-one (51) percent majority done by a show of hands.
h. In the Deaflympics year, the Executive Board shall meet prior to the Congress of the ICSD at the site of the Games.
i. The Deaflympics Organising Committee (DGOC) shall organise the Congress and the Executive Board meeting of a maximum of 4 days in duration.
j. The DGOC shall be responsible for:
i. all accommodation, meals and transportation to and from major transport centres for the Executive Board, Honorary Life Members and Technical Directors;
ii. a suite for the President and an office for the Chief Executive Officer;
iii. an auditorium and meeting rooms for the Congress and Executive Board and any workshops organised by the Executive Board with sufficient seating capacity for at least 300 persons; and
iv. ensuring that the ICSD flag is displayed together with the flag of the host country or province and a banner identifying the ICSD name and logo, the particular meeting, the host city and country and the date of the meeting.
3.4 Executive Team of the ICSD
a. The Executive Team of the ICSD shall consist of the following office bearers:
i. President; and
ii. Vice President of World Sports and/or World Youth Sports.
b. The Executive Team may hold two meetings per year.
c. The Executive Team shall have the following responsibilities and powers:
i. to approve the number and conditions of employment of the Secretariat;
ii. to appoint a chartered and practising accountant; and
iii. to exercise any other incidental powers necessary for the Executive Team to carry out its responsibilities pursuant to this Constitution.
Bylaw 4 - Technical Directors
a. Vacant positions shall be advertised after the conclusion of the Summer and Winter Deaflympics.
b. Applications shall be made in writing, with two (2) letters of support and be sent to ICSD Secretariat.
c. The ICSD Sport Director shall review applications and make recommendations to Executive Board.
d. Technical Directors shall be appointed to a four-year term from the end of the appropriate Deaflympics.
4.2 Roles and Responsibilities
a. To study and establish general Technical regulations for their sport, governing official ICSD competitions, ICSD-sanctioned competitions including the Deaflympics and World Championships in accordance with the principles of ICSD.
b. Assist the Secretariat with the publication of these technical regulations.
c. Liaise with organising committees of all approved competitions and events.
d. Liaise with the appropriate International Sport Federations on developments in their sports.
e. Keep abreast of the rules of appropriate international sports bodies for the purpose of updating ICSD rules in its sports.
f. Be responsible to proceed without delay to collect all information required to establish a Record when broken. This shall be provided to the Secretariat.
g. Review and approve a Record.
a. Each technical director's travel expenses to Deaflympics for site inspection approximately one year before the Deaflympics will be the responsibility of the Organizing Committee.
b. Each technical director's travel expenses to Deaflympics for the period of the Deaflympics will be the responsibility of his/her National Deaf Sports Federation. (For 2011 Winter Deaflympics only)
b. Each technical director's travel expenses to Deaflympics for the period of the Deaflympics will be the responsibility of ICSD. (For 2013 Summer Deaflympics only)
b. Each technical director's travel expenses to Deaflympics for the period of the Deaflympics will be the responsibility of the Organizing Committee. (For 2015 Winter Deaflympics and beyond)
c. Per diem will be provided for Summer and Winter Deaflympics, World Championships and seminars.
a. Shall stay one extra day after the conclusion of the Deaflympics to make a final report to ICSD Executive Board and current & future Organising Committee.
Bylaw 5 - Honorary Life Members
a. Nominations for honorary life members may be submitted by ICSD Executive Board and/or Full Members, with supporting documents.
b. Nominations must be sent out to Full Members at least two (2) months prior to voting.
a. Only Full Members may vote to admit honorary life members.
a. The term is lifetime.
5.4 Benefits and Rights
a. Accommodation and meals, to be provided by Organizing Committee, for both Summer and Winter Deaflympics.
b. Observer status at ICSD Congress and Executive Board meetings.
c. Admission at no charge to all ICSD events.
Bylaw 6 - Conduct of ICSD Commissions
Membership to any Commission shall not be restricted to those in the ICSD Membership.
b. Chair of Commission.
All Commissions shall be chaired by a person selected by the Executive Board.
c. Proposals by Commissions.
Proposals by a Commission shall be agreed by a simple majority of members prior to submission.
d. Bylaws, Regulations and Policies.
Bylaws, Regulations and Policies that are produced by the Commissions shall be subject to approval by the Executive Board prior to inclusion in the ICSD handbook.
e. Casual Vacancies.
Casual vacancies on a Commission may be filled by the Executive Board.
f. Termination of Commission Membership.
The Executive Board may terminate membership to any Commission on the recommendation of a majority of the full Commission concerned.
The quorum required for the conduct of a Commission meeting shall be 51 percent of the total membership of that Commission.
The Chairperson of each Commission shall be responsible for ensuring that a summary of each meeting is prepared and minutes available for each meeting.
These shall be submitted with the Secretariat within 2 weeks of the date of a Commission meeting.
i. Meeting of Commissions.
There may be at least one meeting of a Commission every two years.
The meeting may take place during the Congress of the ICSD.
j. Ex-officio Members.
The President and Chief Executive Officer may sit on all Committees as ex-officio members.
i. Each Commission may submit to ICSD Secretariat a projected estimate of expenses for respective commission for the period between the following two Deaflympics.
ii. The ICSD shall negotiate free accommodation and meals from the organising country. If the outcome of these negotiations proves unsuccessful, the Executive Board shall determine the maximum amount to be allocated for the convening of the Commission, including any accommodation, meal and transportation costs.
iii. Expenses shall be refunded by the ICSD on the presentation of receipts along with a travel diary signed by the Chairperson of that Committee only.
Bylaw 6A - Anti-Doping Commission
The Anti-Doping Commission shall consist of a Chairperson appointed by the Executive Board who shall propose the appointment of a representative from the Technical Commission and a person from a medical-related field.
a. To be responsible for anti-doping regulations.
b. To liaise with appropriate authorities on the carrying out of doping tests as required.
c. To study WADA regulations and recommend to the ICSD Executive Board on doping tests and other such policies concerning Deaf sports.
d. To ensure that the anti-doping regulations do not infringe upon any ICSD principles.
e. To keep abreast of research and education in all anti-doping matters.
Bylaw 6B - Athletes Commission
The Athletes Commission shall be chaired by the Sport Director or his designate. The Chairperson shall propose to the Executive Board the appointment of four other members, who must be active and/or recently retired athletes.
a. To ensure an effective forum for information dissemination about the welfare of athletes taking part in ICSD events.
b. To deal with sports matters arising under the ICSD Constitution and Bylaws, or referred by the ICSD Executive Board or Committees of the ICSD.
c. To advise upon the sports program of the ICSD.
d. To review the sports program of the ICSD as prepared by the DGOC and to forward its comments and recommendations to the ICSD Executive Board.
e. To consider and report upon appropriate policies for sports for Deaf people.
Bylaw 6C - Audiological Commission
The Audiological Commission shall consist of a Chairperson appointed by the Executive Board who shall propose the appointment of two other members, one of which shall include a qualified audiologist.
a. To be responsible for all audiological general regulations.
b. To co-ordinate the carrying out of all hearing tests as required.
c. To study and recommend to the ICSD Executive Board on hearing tests and other such policies concerning Deaf sports.
d. To ensure that the audiological general regulations do not infringe upon any ICSD principles.
e. To keep abreast of research and education in all audiological matters.
Bylaw 6D - Finance and Sponsorship Commission
The Finance and Sponsorship Commission shall consist of a Chairperson appointed by the Executive Board who shall propose the appointment of two other members.
a. To study and how to increase publicity about the ICSD and official ICSD competitions.
b. To establish and organise the licensing and marketing for all ICSD-sanctioned competitions including any Deaflympics and World Championships and any other property of the ICSD including the rights for using the logo.
c. To seek and establish media rights.
d. To organise fundraising by donations and sponsorships.
e. To develop an annual budget for itself and all other Commissions for submission to the Executive Board.
Bylaw 6E - Legal Commission
The Legal Commission shall consist of a Chairperson appointed by the Executive Board who shall propose the appointment of three other members.
The Legal Commission shall
a. conduct a continuous review of the Constitution and Bylaws of the ICSD and recommend any changes it considers necessary.
b. consider and propose to the Executive Board any amendments to the Constitution and Bylaws submitted by members or Commissions of the ICSD.
c. consider and make recommendations on the eligibility of every applicant for membership of the ICSD, reviewing and commenting on the applicant's Constitution and Bylaws to determine eligibility.
d. consider and make recommendations on any motion to suspend or terminate membership.
e. seek nominations in accordance with the Constitution and these Bylaws for election to the ICSD Executive Board and any other position to be filled by election at the ICSD Congress.
f. to govern the election process at the Congress.
Bylaw 6F – Medical Commission
The Medical Commission shall consist of a Chairperson appointed by the Executive Board who shall propose the appointment of three other members with medical backgrounds, appointed by the Chairperson of the Medical Commission in consultation with the President of the ICSD.
The Medical Commission shall
a. screen all TUE applications
b. keep abreast of changes in TUE regulations
c. ensure that any new medical findings do not infringe upon any ICSD principles
d. keep abreast of research and education in medical matters so as to help our athletes improve their health and performance
Bylaw 6G - Recognition Commission
The Recognition Commission shall be chaired by the Chief Executive Officer or his designate. Executive Board shall be in the judging panel for all type of awards. In some case, Regional Representative Members will also be part of the judging panel.
Bylaw 6H - Regional Confederations Commission
a. The Commission shall comprise of one representative from each regional confederation recognized by the ICSD.
b. The Chairperson shall be a person current serving on the ICSD Executive Board as a representative of his region.
c. The Chairperson shall be neutral and will not represent interests of his region.
a. To be a forum for collaborative efforts among Regional Confederations towards the fulfillment of the spirit of the ICSD Constitution.
b. To consider and make recommendations to the Executive Board on the matter of the current ICSD sporting calendar.
c. To consider and report upon appropriate policies for sports for Deaf people.
d. To work with countries not members of the ICSD with view to providing infrastructure support for the formation of a national deaf sporting federation.
e. To nominate to the ICSD Executive Board any individual who is superbly qualified after having served some time as a technical director of a chosen sport in his/her region.
Bylaw 6I - Technical Commission
a. The Technical Commission shall be chaired by the Sport Director and shall comprise of no more than five current ICSD Technical Directors.
b. The five Technical Directors shall be elected by ballot from the current membership of the Technical Directors.
c. Three of these five shall be responsible for Summer Deaflympics sports and two shall be from the Winter Deaflympics sports.
a. To study and establish general Technical regulations governing official ICSD competitions, ICSD-sanctioned competitions including the Deaflympics and World Championships in accordance with the principles of ICSD.
b. Ensure the publication of these technical regulations.
c. To identify and propose Technical Director for each sport.
d. Collate technical reports prepared by Technical Directors in attendance at the Deaflympics.
6I.3 Roles and Responsibilities
The Technical Commission shall have the following responsibilities:
a. To ratify and recognise ICSD World and Deaflympics records.
b. To direct the Secretariat to award Record holders with an ICSD certificate.
c. To advise the Secretariat on maintenance of a list of Records in a Records Book.
d. To provide information to the ICSD Executive Board regarding the qualifications of individuals from member countries in his/her region;
Bylaw 7 - Resuming Membership after Suspension or Expulsion
A member as defined in Constitution 7.1 may be terminated or expelled for:
a. breach of any term of the ICSD Constitution;
b. non-payment or non-renewal of the annual membership fee and any other outstanding debts;
c. dishonourable conduct or bringing Deaf Sports into disrepute.
A member whose membership has been lapsed for at least 10 years, or has been expelled for a certain period of time as imposed by ICSD Executive Board must re-apply and must follow the same procedure for application of membership as a new member. This involves sending their Constitution and other legal documents for review by the Legal Commission. After review, the Legal Commission shall make a recommendation to the ICSD Executive Board on the admission of the member at the Congress. Admission to membership shall also be subject to the payment of the annual membership fee. If admission to membership status with ICSD is unsuccessful, the member may make another attempt at attaining membership the following year, but only after further review of their eligibility.
Updated version - November 2010